Print this out and check off the steps (its not as bad as it looks)

• Make a final reading: run it through a spell checker, check figure captions and figure and equation references, double check all numbers that are quoted for correctness, proof read all tables, make sure abbreviations are defined before they are used, check acknowledgements.
• Latex, bibtex, latex, pslatex, dvips  to get a final version in ps format
• Distribute it to your co-authors

• Read instructions for authors about how to submit the paper ( http://publish.aps.org/ESUB/ for Phys Rev Journals.  It is recommended that you submit the paper to Phys. Rev. and to the LANL and APS eprint servers separately.  That way you can submit a preprint style version to Phys. Rev. as required but a two-column galley format version to the eprint servers.  The galley versions are much easier to read.)
• Check and fill in PACS numbers or other keywords as required ( http://publish.aps.org/PACS/. Please don't print it out: see the bound paper version in the lab).  We have used these numbers in the past: {61.12.-q Neutron diffraction and scattering}{61.43 structure, disordered solids}{61.66 structure, crystalline materials}{61.66.D structure, crystalline alloys}{71.30.+h metal insulator transitions and other electronic transitions}{71.38.+i polarons and electron-phonon interactions}
• Incorporate the bibliography explicitly into the file.  Do this by inserting the filename.bbl file into the document and commenting out the existing bibliography boilerplate (this applies if you are using bibtex which is recommended).  It is recommended that you do this at the very end after all revisions because references have a habit of changing up to the very end.  Edit the reference list and document as necessary; e.g., joining related papers into the same citation saves space.
• Give the document an archival name such as: InGaAs_prl_submitted_6_7_99.tex.  This version will be edited for submission to the journal.
• Copy  a second version of the file to a name such as: InGaAs_prl_galley_6_7_99.tex.  This version will be edited for submission to eprint archives and for distribution as preprints with embedded figures.
• To create a preprint version for submission to the journal:  insert "preprint" into the \documentstyle header, remove "floats", copy all the floating tables (\begin{table} to \end{table} inclusive) and figures (\begin{figure} to \end{figure} inclusive) to the end of the file and comment them out where they sit in the text. The copy of the floating figures at the end of the document should have the the text which inserts the graphics file (e.g., \includegraphics...) commented out.  When you do this the figure captions are reproduced at the end of the preprint manuscript but the figures themselves are included in the document.
• Rename your encapsulated postscript figure files according to the instructions in the author submission notes, but at least call them something like "firstauthor_Figure#.eps" to identify them uniquely.
• Print it out and give it one last look over...THIS IS YOUR LAST CHANCE SO DO IT CAREFULLY
• Think of 4-5 suggestions of names for referrees for the paper to include when it is submitted.
• Submit the paper
• Print out & save any submission confirmation
• Fill out and send by regular mail a copyright transfer form

• Make an archival version of the TeX file in galley (two-column) format with figures floated and with the submission date explicitly typed in correctly
• latex, latex, dvips to a postscript file with an archival name
• Post postscript galley versions of the paper to the APS and LANL archives
• Print out a clean copy of the paper and give it to Cathy Cords (rm 207).  Tell her when and where the paper was submitted.  She will print this information on the paper and make 5 copies for each local author.
• Send PDF format copies of the final submitted version (with the correct submission date) to off-site authors expressing your everlasting gratitude for their efforts with your paper.
• Have Simon update the group publication list.  Make a link to the LANL cond-mat archive.
• Pin a copy of the preprint to the notice board outside the lab
• Put copies of the reprints on the table outside the lab
• Make a list of people who might be interested in the paper; think about sending a package of papers (see Simon)

• Alert the coauthors that you have the comments; if they are minor take care of them yourself
• Discuss with principle authors about how to address the comments
• If there are major changes, alert the coauthors before resubmitting and get approval
• Resubmit to the journal
• Update the archive version if there are major (read embarrasing) errors

• Alert your coauthors
• Proof read the manuscript and return it
• Have a celebratory drink (of a non-alcoholic beverage of course)
• Order reprints (discuss with Simon)

• Update the archive version with the reference and a final version
• Send reprints to coauthors
• Send out packages of reprints?

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